DESTINATION WEDDING INVITATION INSERTS
What to include on the invitation
inserts for your destination wedding
See also
destination wedding tips and
cheap
wedding invitations
Now that you’ve
decided on having a destination wedding and you’ve arranged most of
the details, you need to start sending out invitations. But the
thing about a destination wedding is that it’s a complex event and
so the invitation calls for a little more than your average invite.
As soon as guests
hear that it will be a destination wedding, they are going to have
questions. So, to make it easier on you and your guests, you should
be prepared by including an insert in the wedding invitation with
all of the pertinent information.
Why do you need
destination wedding invitation inserts?
The main reason for
having invitation inserts are to make it easy on your wedding
guests. Another reason for doing destination wedding invitation
inserts is to make sure that guests can come. In some cases,
when you give guests information, they will be more likely to attend
your wedding. Planning a trip can be difficult and guests may look
at it as a chore, but if you do the homework and give guests
everything they need, they’re more apt to go ahead and make plans.
What should
be included?
Now you need to
think about what should be included in the insert. What information
will your guests need to make a decision to attend the wedding? If
they decide to go, what will they need to plan their trip? It will
vary from case to case, but there are some basic elements that
should be a part of every destination wedding invitation insert.
Read on to find what the insert should include.
Information on getting a passport
If your destination
wedding is taking place anywhere outside of the United States, you
and all of your guests are going to need passports. This includes
locations like Mexico, the Bahamas and the Caribbean as the passport
laws have recently changed. This not only means that you need to
send out your invitations in plenty of time for guests to obtain
passports, but you also need to place some passport information in
the destination wedding invitation insert.
You can get
passport information online or from your local post office. Make
copies and put it all into the destination wedding invitation
insert.
Trip Details
The information
included in this portion of the invitation insert is the nitty
gritty of your destination wedding. This includes all of the facts
like the location of the wedding, the hotel you’ve chosen for your
guests, information on room rates and airlines that have service to
the destination. A lot of this can be found online or through a
travel agency (like AAA.)
It’s also a good
idea to add a map to the invitation insert if the destination is
somewhat obscure. Keep in mind that while Curacao may be your dream
wedding location, many of your guests may not know exactly where
Curacao is. A map will help them with the area.
Though it’s not
particularly nice to talk about, you’ll also need to find some way
of letting guests know about the costs. The best way to do this is
not to tell guests what they’re responsible for, but rather let them
know what costs you are covering so they’ll know that the rest is up
to them. A simple statement like “the wedding couple will be taking
care of a 3 day hotel stay for guests” will let your guests know
that airfare, meals and any additional hotel time will be their
responsibility.
Destination
Information
This is the fun
part of the destination wedding invitation insert. It includes all
of the exciting things about the destination. You’ll want to give
guests an overview of the location and the hotel you’ve arranged.
You can include a tourist brochure with the location’s highlights or
a list of activities available. You should add a brochure and
contact card for the hotel in this information. If there are any
planned group events, you can put them into this part of the
insert.
You can get a hotel
brochure and contact card from the hotel and you can obtain tourist
information from the visitor’s bureau for the destination.
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